Simon Parsons of TT Technical Services shares his top five computer tips. By implementing these simple ideas, you will see an immediate increase in your productivity.
1. Use Shortcuts
For files that you use frequently, create a shortcut on your desktop instead of storing the file on the desktop. Your computer will run quicker because the entire file is not stored there. It also keeps your desktop screen organized.
2. Mouse and Keyboard
Choose equipment that is comfortable to use. Physical discomfort from having the wrong keyboard and mouse for you and your working position results in lost productivity and increased stress. An ergonomic keyboard prevents carpel tunnel syndrome. An optical mouse moves smoothly, and does not need cleaning. A foot rest will relieve stress to the spine and neck.
3. Use a Headset
If you use the phone for extended periods of time or receive many calls during the day, a headset that can sync with either your smartphone or computer will make your life better. It is as simple as that. Wireless or wired, it’s a small adjustment that has great benefits.
4. Be Selective about Downloading and Installing Software
All software should be verified first with your systems administrator for compatibility and security. Even seemingly innocent free software can seriously compromise your system, resulting in downtime, and lost productivity. Incompatible software will negatively impact your computer’s performance.
5. Back Up Data Frequently
There is a common expression among computer professionals, “It’s not if you will lose your data, it’s when you will lose your data”. Have a professional install a reliable backup system. It is an absolute requirement for any business. Your system administrator should set your system to make backups on a regular basis. Test backup system from time to time to ensure it functions when needed. The backups should ideally be kept offsite, or at the very least in a fireproof and waterproof safe.
If you are looking for more productive computer tips, feel free to read any of business organizing posts. If you want some “hands-on” organizing assistance or you are interested in a productivity workshop, you are welcome to contact us at 604-813-8189 or info@outofchaos.ca.
